11-03-15 Board Agenda


AGENDA
EUGENE WATER & ELECTRIC BOARD
EWEB BOARD ROOM
500 E FOURTH AVENUE

November 3, 2015


EXECUTIVE SESSION

Call to order: 5:00 p.m.

1. Pursuant to ORS ORS 192.660(2)(e) - to deliberate with persons governed by the governing body to negotiate real property transactions.   —                     5:00 15 min.


REGULAR  SESSION
Call to order: 5:30 p.m.

1. Agenda Check 5:30
2. Items from Board Members  Information 5:30 15 min.
3. Public Input
Each person will have three minutes to speak.  When you come to the podium, please give your name, and your ward if known.  The timer and lights indicate the time you have to speak.
Public Input 5:45 20 min.
BOARD ACTION ITEMS
4. Approval of Consent Calendar  Action 6:05 5 min.
5. Items removed from Consent Calendar Action 6:10 5 min.
6. Concrete Removal and Replacement Services Contract
Brad Taylor, Water Operations Manager
Action 6:15 5 min. 
7. Carmen Powerhouse - Wildish CM/GC Contract, Construction Services Amendment
Mike McCann, Generation Manager
Action 6:20 10 min.
8. Carmen Powerhouse - Wildish CM/GC Contract, Turbine Shutoff Valve Procurement
Mike McCann, Generation Manager
Action  6:30 5 min.
9. Carmen Powerhouse - Engineering Consultant Contract
Mike McCann, Generation Manager
Action  6:35 10 min.
10. Break 6:45 10 min.
GENERAL BUSINESS ITEMS                                
11. Public Hearing:  2016 Proposed Budgets, Revenue Requirements & Prices 6:55 15 min.
12. 2016 Proposed Budgets, Revenue Requirements & Prices
Sue Fahey, Finance Manager
Update 7:10 60 min.
13. 2015 Organizational Performance, Q3 Key Performance Indicators
Roger Gray, General Manager
Roger Kline, Enterprise Risk & Internal Controls Manager
Review 8:10 15 min.
14. Correspondence & Board Agendas
Roger Gray, General Manager
Review 8:25 10 min.
15. Board Wrap Up
EWEB Board of Commissioners
Review 8:35 10 min.
16. Adjourn 8:45

CONSENT CALENDAR
November 3, 2015

MINUTES
1.a. October 6, 2015 Executive Session
1.b. October 6, 2015 Regular Session
CONTRACTS
2. Arcos LLC - for hosted automated roster call-out system and implementation sevices.  $240,000 (over 5 years).
Electric Operations, Contact Person is Todd Simmons 541-685-7373
RESOLUTIONS
3. Resolution No. 1507 - Authorizing General Manager in Sale of Assets, Power Operations.
Contact Person is Dave Churchman, 541-685-7598
4. Resolution No. 1508 - Authorizing Power Purchase Transaction, Power Operations.
Contact Person is Dave Churchman, 541-685-7598
5. Resolution No. 1531 - 2015 Revised and 2016 Trojan Budgets, Financial Services.
Contact Person is Susan Fahey, 541-685-7688
6. Resolution No. 1532 - Revision to Real Property Policies SD14 and Property Management Procedures.
Environmental Management, Contact Person is Steve Newcomb, 541-685-7391
OTHER
7. Board Meeting Minutes - Action oriented minutes, supplemented by audio recording.
Contact Person is Anne Kah, Executive Assistant 541-685-7191


CORRESPONDENCE ONLY

November 3, 2015

2014-2019 Water Reliability Emergency Water Supply Container Campaign Update
2015 Customer Satisfaction Survey Results
Alternative Water Source Fund
EL-1 Capital Report for Q3, 2015
House Bill 2599 Annual Reporting
Quarterly Contract Report for Q3, 2015
Significant Type 2 Project Update/Cost Increase: Holden Creek Substation
Third Quarter 2015 Financial Reports
Web Site Migration Project Update