10-06-15 Board Agenda


AGENDA
EUGENE WATER & ELECTRIC BOARD
EWEB BOARD ROOM
500 E FOURTH AVENUE

October 6, 2015


EXECUTIVE SESSION

Call to order:  4:15 p.m.

1. Pursuant to ORS 192.660(2)(h) - To consult with counsel concerning the legal rights and duties of a public body with regard to current litigation or litigation likely to be filed; and Pursuant to ORS 192.660(2)(f) - To consider information or records that are exempt by law from public inspection.   4:15 30 min.
2. Pursuant to ORS 192.660(2)(d) - to deliberate with persons designated by the governing body to carry on labor negotiations. 4:45 30 min.


REGULAR  SESSION
Call to order:  5:30 p.m.

1. Agenda Check 5:30
2. Items from Board Members Information 5:30 15 min.
3. Public Input
Each person will have three minutes to speak.  When you come to the podium, please give your name, and your ward if known.  The timer and lights indicate the time you have to speak.
Public Input 5:45 15 min.
BOARD ACTION ITEMS
4. Approval of Consent Calendar  Action 6:00 5 min.
5. Items removed from Consent Calendar Action 6:05 5 min.
6. Special Procurement Process:  Crane Refurbishment Project
Mel Damewood, Engineering Manager
Action 6:10 10 min.
7. 2015 Strategic Plan Update & Board Policy SD1 Revision, Resolution No. 1527
Erin Erben, Power & Strategic Planning Manager
Action 6:20 30 min.
8. 2016 EWEB Pricing (Rate) Design Proposal
Erin Erben, Power & Strategic Planning Manager          
Action 6:50 30 min.
9. Break 7:20 10 min.
GENERAL BUSINESS ITEMS
10. Public Hearing on 2016 Draft Electric, Water Budgets & LTFP's 7:30 15 min.
11. 2016 Draft Budget & Long-Term Financial Plans Update
Sue Fahey, Finance Manager
Update 7:45 45 min.
12. Water Utility Emergency Preparedness Planning Activities
Brad Taylor, Water Operations Manager
Discussion 8:30 15 min.
13. Watershed Protection Program Overview
Steve Newcomb, Environmental Manager
Discussion 8:45 20 min.
14. Emerging Issues, Correspondence & Board Agendas
Roger Gray, General Manager
Review 9:05 10 min.
15. Board Wrap Up
EWEB Board of Commissioners
Review 9:10 5 min.
16. Adjourn 9:15

CONSENT CALENDAR
October 6, 2015

MINUTES
1.a. July 21, 2015  Regular Session
1.b. September 1, 2015  Regular Session
CONTRACTS
2. American Concrete Company - for asphalt and concrete cutting and core drilling services. $125,000 (over 5 years). Water Operations, Contact Person is Brad Taylor 541-685-7358
3. Pacific Excavation - for construction of the Shasta 1150 Pump Station Replacement Project. $662,000. Engineering, Contact Person is Mel Damewood 541-685-7145
RESOLUTIONS
4. Resolution No. 1526 - Resolution Approving Revisions to Board Policy GP6, Contact Person is Roger Gray, 541-685-7130
5. Resolution No. 1528 - Resolution Approving Amendment to Resolution No. 0908 - Service Provisions for the Shasta 1150 Service Area, Contact Person is Mel Damewood, 541-685-7145
6. Resolution No. 1529 - Resolution Appointing Board Assistant Secretary, Contact Person is Roger Gray, 541-685-7130


CORRESPONDENCE ONLY

October 6, 2015

Regional Policy & Legislative Update
R&D Pilot Programs Semi-Annual Summary
Lane Transit District EmX Project Update
Status of Carmen Smith Settlement Agreement Revision and Powerhouse Refurbishment Project