04-07-15 Board Agenda


AGENDA
EUGENE WATER & ELECTRIC BOARD
EWEB BOARD ROOM
500 E FOURTH AVENUE

April 7, 2015


EXECUTIVE SESSION

Call to order: 4:00 p.m.

1. Pursuant to ORS 192.660(2)(e) - to deliberate with persons designated by the governing body to negotiate real property transactions. —                     4:00 15 min.
2. Pursuant to ORS 192.660(2)(d) - to deliberate with persons designated by the governing body to carry on labor negotiations. 4:15 45 min.


REGULAR  SESSION
Call to order: 5:30 p.m.

1. Ceremonial Recognition: "National Rise to the Future - Watershed Resources Awards", USDA Forest Service for Public Awareness
Terry Baker, District Ranger of Forest Service - McKenzie River Ranger District
5:30  10 min.
2. Agenda Check 5:40
3. Items from Board Members Information 5:40 15 min.
4. Public Input
Each person will have three minutes to speak.  When you come to the podium, please give your name, and your ward if known.  The timer and lights indicate the time you have to speak.
Public Input 5:55 20 min.
BOARD ACTION ITEMS
5. Approval of Consent Calendar  Action 6:15 5 min.
6. Items removed from Consent Calendar Action 6:20 5 min.
7. Annual General Manager Performance Evaluation for year 2014 & Compensation
EWEB Board of Commissioners
Action 6:25 20 min.
GENERAL BUSINESS ITEMS                                
8. Integrated Electric Resource Plan (IERP) Update
Erin Erben, Power & Strategic Planning Manager
Update 6:45 45 min.
9. Break 7:30 10 min.
10. Cost of Service Allocation & Rate Making Update
Cathy Bloom, Finance Manager
Update 7:40 30 min.
11. Correspondence & Board Agendas Review 8:10 10 min.
12. Board Wrap Up Review 8:20 10 min.
13. Adjourn 8:30

CONSENT CALENDAR
April 7, 2015

MINUTES
1.a. February 17, 2015  Executive Session
1.b. February 17, 2015  Regular Session
1.c. March 3, 2015  Executive Session
1.d. March 3, 2015 Regular Session
CONTRACTS
2. AAC Utility Partners, LLC - for Customer Information System (CIS) Consulting Services. $262,000 (Total $274,000). Customer Service. Contact Person is Mark Freeman, 541-685-7061
3. Ausland Group - for construction services to upgrade Headquarters HVAC system. $684,800. Facilities Maintenance Services. Contact Person is Todd Simmons, 541-685-7373
4. CLEAResult Consulting, Inc. - for EWEB's Residential LED Retail Buy-Down Program. $770,000 (forecast for two years; Total $896,000 estimated over three years). Energy Management Services. Contact Person is Mark Freeman, 541-685-7061
5. Pacific Excavation, Inc. - for the Avalon, Juhl, and Cascade Water Main Replacement construction services. $395,000. Engineering. Contact Person is Mel Damewood, 541-685-7145
6. Schnitzer Steel - for the sale of EWEB's copper scrap metal. $200,000. Distribution Reliability. Contact Person is Todd Simmons, 541-685-7373
RESOLUTIONS
7. Resolution No. 1506 - Harvest Wind Bank Note Pay off, Contact Person is Cathy Bloom, 541- 685-7150
8. Resolution No. 1509 - Updated Temporary Electric Service Charges, Contact Person is Mel Damewood,541-685-7145


CORRESPONDENCE ONLY

April 7, 2015

LTD EmX Update
R&D Pilot Programs Semi Annual Summary
Q1 - 2015 Contract Report
Update to EWEB Policy & Procedure, Electric Section V