02-17-15 Board Agenda


AGENDA

EUGENE WATER & ELECTRIC BOARD

EWEB BOARD ROOM

500 EAST FOURTH AVENUE

 

February 17, 2015

EXECUTIVE SESSION
Call to order:  4:30 p.m.

1. Pursuant to ORS 192.660(2)(e) - to deliberate with persons governed by the governing body to negotiate real property transactions.                                     4:30  30 min.


REGULAR  SESSION
Call to order:  5:30 p.m.

1. Agenda Check 5:30 
2. Ceremony of Appreciation to The American Red Cross
Steve Mital, Board President
5:30 10 min.
3. Items from Board Members  Information 5:40 15 min.
4. Public Input
Each person will have three minutes to speak.  When you come to the podium, please give your name, and your ward if known.  The timer and lights indicate the time you have to speak.
5:55  20 min.
BOARD ACTION ITEMS
5. Approval of Consent Calendar  Action 6:15 5 min.
6. Items removed from Consent Calendar Action 6:20 5 min.
7. AMI Contracts Submitted for Approval
Roger Gray, General Manager
Action 6:25 30 min.
8. 2015 Organizational Goals & Key Performance Indicators (KPI)
Roger Gray, General Manager
Action 6:55 10 min.
9. Break                      7:05 10 min.
GENERAL BUSINESS ITEMS                                
10. 2015 State of the Utility Address
Steve Mital, Board President
Information 7:15 10 min.
11. Riverfront Property Negotiations Check-in
Steve Newcomb, Environmental & Property Manager 
Update 7:25 30 min.
12. 4th Quarter 2014:  Operating & Management Letter Dashboards
Roger Gray, General Manager
Review 7:55 15 min.
13. Correspondence & Board Agendas
Roger Gray, General Manager 
Review 8:10 10 min.
14. Board Wrap Up
Board of Commissioners
Review 8:20 10 min.
15. Adjourn 8:30


CONSENT CALENDAR

February 17, 2015

MINUTES
1. January 6, 2015 Regular Session
CONTRACTS
2. General Pacific, Inc. - for the purchase of deadfront pad-mounted switchgear 15kV on an as needed basis.  $365,000 (over 5 years).  Engineering Services.  Contact Person is Mel Damewood, 541-685-7145 
3. Wright Tree Service - for utility line clearance which includes: tree pruning and removal, stump grinding, and row mowing along EWEB transmission and distribution power lines on an ongoing basis. $16,000,000 (over 5 years). Distribution Reliability. Contact Person is Todd Simmons, 541-685-7373
INTERGOVERNMENTAL AGREEMENTS
4. LCOG - for Water Quality Monitoring Technical Assistance Activities including integrating EWEB's water-quality database to GIS tools, assistance in analyzing and evaluating non-point source pollution in the McKenzie Watershed. $775,000. Environmental Services. Contact Person is Steve Newcomb, 541-685-7391
RESOLUTIONS
5.  Resolution No. 1501 - Board Liaison Assignments & Committees, Contact Person is Roger Gray, 541-685-7328
6.  Resolution No. 1504 - 2015 Avoided Cost Filing, Contact Person is Erin Erben, 541-685-7615


CORRESPONDENCE ONLY

February 17, 2015

2015 Water Policies and Procedures Update
Asset Sales - Smith Creek Hydro Facility
Collection Agency Litigation
Declaration of Emergency: Leaburg Roll Gate No. 1
EL-1 and other Financial Reports
Q4, 2014 Contract Report