11-04-14 Board Agenda


AGENDA
EUGENE WATER & ELECTRIC BOARD
EWEB BOARD ROOM
500 E FOURTH AVENUE

November 4, 2014

EXECUTIVE SESSION
Call to order: 4:15 p.m.

1. ORS 192.660(2)(e) - to conduct deliberations with persons designated by governing body to negotiate real property transactions.                                   —                     4:15 60 min.


REGULAR  SESSION

Call to order: 5:30 p.m.

1. Agenda Check 5:30 5 min.
2. Items from Board Members Information 5:35 25 min.
3. Public Input
Each person will have three minutes to speak.  When you come to the podium, please give your name, and your ward if known.  The timer and lights indicate the time you have to speak. The red light indicates the end of three minutes.
Public Input 6:00 20 min.
BOARD ACTION ITEMS
4. Approval of Consent Calendar Action 6:20 5 min.
5. Items removed from Consent Calendar Action 6:25 5 min.
6. 2015 Proposed Budgets, Revenue Requirements and Rates
Cathy Bloom, Finance Manager
Review  6:30 30 min. 
7. Public Hearing: 2015 Proposed Budgets, Revenue Requirements and Rates Public Hearing 7:00 20 min.
8. Break                   7:20 10 min.
GENERAL BUSINESS ITEMS                                
9. 2014 Audit Planning
Cathy Bloom, Finance Manager
Julie Desimone & Keith Simonvic, Moss Adams LLP 
Information 7:30 45 min.
10. Third Quarter 2014: Financial Report
Cathy Bloom, Finance Manager
Information 8:15 15 min.
11. Third Quarter 2014: Operating Dashboard & Management Letter Findings Dashboard
Roger Gray, General Manager
Information 8:30 15 min.
12. Correspondence & Board Agendas
Roger Gray, General Manager
Review 8:45 10 min.
13. Board Wrap Up
Board of Commissioners
Review 8:55  10 min.
14. Adjourn 9:05

CONSENT CALENDAR
November 4, 2014

MINUTES
1.a. October 7, 2014  Regular Session
BUDGET AMENDMENTS
2. Water Capital Budget Amendment No. 7 - LTD/EmX - Engineering Services, Contact Person is Mel Damewood, 541-685-7389
CONTRACTS
3. Cable Huston, LLP - for Special Counsel Legal Services on an as-needed basis. $3,200,000 (over 5 years), Power & Strategic Planning. Contact Person is Frank Lawson, 541-685-7621
4. Cascade Truck Body & Trailer Sales and Brattain International Trucks, Inc. - for the purchase, installation and repair of fleet truck bodies. $800,000 (5 year estimate) Generation & Fleet Services. Contact Person is Mike McCann, 541-685-7379
5. Law offices of Jeremy Weinstein - for Special Counsel Legal Services on an as-needed basis. $150,000 (over 5 years), Trading & Power Operations. Contact Person is Dave Churchman, 541-685-7598
6. Schneider Electric Inc. - for 15KV circuit breaker roll-in replacement and supporting services on an as-needed basis. $2,000,000 (over 5 years), Engineering Services. Contact Person is Mel Damewood, 541-685-7145
RESOLUTIONS
7. Resolution No. 1415 - 2015 Trojan Budget. Contact Person is Cathy Bloom, 541-685-7150
8. Resolution No. 1416 - Granting Authorization for Executing All Required Forms and Documents for the Purpose of Obtaining Financial Assistance through Federal Grant Programs. Contact Person is Cathy Bloom, 541-685-7150


CORRESPONDENCE ONLY

November 4, 2014

Q3, 2014 Contract Report
Q3, 2014 EL-1 Capital Report Update
Q3, 2014 R&D Pilot Programs Quarterly Reporting Summary
Business Growth & Retention (BG&R) Loan Limit Adjustment
Northwest Regional Power and Transmission Policy Update
Securities and Exchange Commission (SEC) Reporting Initiative