07-22-14 Board Agenda


AGENDA
EUGENE WATER & ELECTRIC BOARD
EWEB BOARD ROOM
500 E FOURTH AVENUE

July 22, 2014

REGULAR  SESSION
Call to order: 5:30 p.m.

1. Agenda Check 5:30 5 min.
2. EWEB Historical e-Book Appreciation
Board of Commissioners
5:35 15 min.
3. Items from Board Members Information 5:50 25 min.
4. Public Input
Each person will have three minutes to speak.  When you come to the podium, please give your name, and your ward if known.  The timer and lights indicate the time you have to speak.  The red light indicates the end of three minutes.
Information 6:15 20 min.
BOARD ACTION ITEMS
5. Approval of Consent Calendar  Action 6:35 5 min.
6. Items removed from Consent Calendar Action 6:40 5 min.
7. Carmen Smith Powerhouse Crane Contract
Mel Damewood, Engineering Manager
Action  6:45 10 min.
8. Break 6:55 10 min.
GENERAL BUSINESS ITEMS                                
9. Long-Term Financial Plan Update and 2015 Budget Assumptions
Cathy Bloom, Finance Manager 
Review 7:05 60 min.
10. Public Hearing on LTFP and 2015 Budget Assumptions Public Hearing 8:05 15 min.
11. Electric & Water 10-Year Capital Improvement Plans (CIPs)
Mel Damewood, Engineering Manager
Action 8:20 15 min.
12. Correspondence & Board Agendas
Roger Gray, General Manager         
Review 8:35 10 min.
13. Decommissioning Steam Plant & Process for Equipment Removal Discussion 8:45 15 min.
14. Board Wrap Up
Board of Commissioners
Review 9:00  10 min.
15. Adjourn 9:10

CONSENT CALENDAR
July 22, 2014

MINUTES
1.a. January 21, 2014  Strategic Planning Session
1.b. February 18, 2014  Strategic Planning Session
1.c. May 27, 2014  Strategic Planning Session
1.d. June 3, 2014  Regular Session
CONTRACTS
2. Coffman Engineers - for engineering consulting, design and support services during construction for the refurbishment of the Carmen powerhouse crane. $97,000 (Total $323,000). Engineering Services.  Contact Person is Mel Damewood, 541-685-7145
3. Ferguson Enterprises - for dry barrel fire hydrants as required by the City of Eugene Fire Department. $275,000. Water Operations. Contact is Brad Taylor, 541-685-7385
4. Harrang, Long, Gary, Rudnick P.C. - for Legal Counsel for HR related Issues. $500,000 (over 5 years). Human Resources. Contact Person is Lena Kostopulos, 541-685-7466
5. Jefferies Group, LLC - for Futures Commission Merchant Clearing Services to provide clearing and settlement of financial transactions for the hedging of EWEB's secondary power revenue. $250,000. Financial Services. Contact Person is Cathy Bloom, 541-685-7150 (See Resolution No.1411)
RESOLUTIONS
6. Resolution No. 1408 - Deferred Compensation 401(a) Executive Plan. Contact Person is Lena Kostopulos, 541-685-7466
7. Resolution No. 1410 - Contributions in Lieu of Tax (CILT) Payments on Electricity Sales to the City of Eugene. Contact Person is Roger Gray, 541-685-7000
8. Resolution No. 1411 - Clearing Account. Contact Person is Cathy Bloom, 541-685-7150
9. Resolution No. 1412 - Power Reserve Resizing and Transfer. Contact Person is Cathy Bloom, 541-685-7150


CORRESPONDENCE ONLY

July 22, 2014

Carmen-Smith Project Update
New Carmen-Smith Transformers Update
Operation of EWEB-owned shut-off valves