05-06-14 Board Agenda


AGENDA
EUGENE WATER & ELECTRIC BOARD
EWEB BOARD ROOM
500 E FOURTH AVENUE

May 6, 2014

REGULAR  SESSION
Call to order: 5:30 p.m.

1. Agenda Check 5:30 5 min.
2. Items from Board Members Information 5:35 25 min.
3. Public Input                                                                                                                    
Information 6:00 20 min.
BOARD ACTION ITEMS
4. Approval of Consent Calendar  Action 6:20 5 min.
5. Items removed from Consent Calendar Action 6:25 5 min.
6. Reserve Fund Status and Transfers:  Resolution No. 1409
Cathy Bloom, Finance Manager
Action 6:30 15 min. 
7. 2014 First Quarter Operating Dashboard/Goals
Roger Gray, General Manager
Action 6:45 15 min.
8. Break      7:00 10 min.
GENERAL BUSINESS ITEMS                                
9. 2013 Year End Audited Financial Statement & Management Letter Roger Gray, General Manager
Cathy Bloom, Finance Manager
Julie Desimone, Moss Adams
Information 7:10 45 min.
10. May 20 Strategic Workshop Scenario Planning
Roger Gray, General Manager
Erin Erben, Power & Strategic Planning Manager
Information 7:55 30 min.
11. Correspondence & Board Agendas
Roger Gray, General Manager
Review 8:25 10 min.
12. Board Wrap Up
Board of Commissioners
Review 8:35 10 min.
13. Adjourn 8:45

CONSENT CALENDAR
May 6, 2014

MINUTES
1.a. April 1, 2014  Executive Session ORS 192.660(2)(i)
1.b. April 1, 2014  Regular Session
CONTRACTS
2. CYME International - Distribution Analysis Engineering Software and integration services $146,000. Engineering Services. Contact Person is Mel Damewood, 541-685-7145
3. Oldcastle Precast of Wilsonville - for the purchase of precast concrete vault products. $1,215,640 (5 years), Engineering Services. Contact Person is Mel Damewood, 541-685-7145
4. PMG, Inc. - to provide hazardous materials abatement and demolition services for EWEB Steam Plant Boilers #1 and #2. $550,000, Environmental Services. Contact Person is Steve Newcomb, 541-685-7391
5. Solvay USA Inc. - for delivery of Aluminum Sulfate to the Hayden Bridge Water Filtration Plant for water treatment. $573,000 (5 years), Water Operations. Contact Person is Brad Taylor, 541-685-7385
6. Wildish Construction Company - to provide construction services for EWEB's College Hill 703 Connector Main. $259,000, Engineering Services. Contact Person is Mel Damewood, 541-685-7145
BUDGET AMENDMENT
7. Budget Amendment - Amendments to increase Electric Operations & Maintenance Budget for February Storm Costs. $1,600,000. Electric Operations. Contact Person is Cathy Bloom, 541-685-7150
OTHER
8. 2013 EWEB Public Contracting Rule Revisions - Contact Person is Cathy Bloom, 541-685-7150


CORRESPONDENCE ONLY

May 6, 2014

Quarterly Contract Report for Q1 2014
Quarterly EL-1 Capital Report for Q1 2014
Quarterly R&D Programs Reporting Summary Q1 2014
2013 Audited Financial Statements for Western Generation Agency