02-04-14 Board Agenda


AGENDA
EUGENE WATER & ELECTRIC BOARD
EWEB BOARD ROOM
500 E FOURTH AVENUE

February 4, 2014

REGULAR  SESSION
Call to order: 5:30 p.m.

1. Agenda Check 5:30 5 min.
2. Items from Board Members Information 5:35 25 min.
3. Public Input
Information 6:00 20 min.
BOARD ACTION ITEMS
4. Approval of Consent Calendar  Action 6:20 5 min.
5. Items removed from Consent Calendar Action 6:25 5 min.
6. Proposed Revision to Board Policy EL1, Financial Controls
Cathy Bloom, Finance Manager
Mel Damewood, Engineering Manager
Action 6:30 10 min.
7. Authority for Short-Term Borrowing for Western Generation Agency - Resolution No. 1403
Cathy Bloom, Finance Manager
Information 6:40 5 min.
8. Public Hearing: Authority for Short-Term Borrowing for WGA                      6:45 5 min.
9. Board Action: Resolution No. 1403 Action 6:50 5 min.
GENERAL BUSINESS ITEMS                                
10. 2014 State of the Utility Address
President John H. Brown
6:55 15 min.
11. Non-Owner Occupied Weatherization and Energy Efficiency Programs
Mark Freeman, Energy Managment and Customer Care Manager
Discussion 7:10 30 min.
12. Recess 7:40 10 min.
13. Riverfront Property Update
Roger Gray, General Manager
Update 7:50 30 min.
14. 2013 Quarter 4, Operating Plan Dashboard Results
Roger Gray, General Manager
Review 8:20 15 min.
15. Employee Engagement Results
Lena Kostopulos, Human Resources Manager
Information 8:35 15 min.
16. Correspondence & Board Agendas                                                                                       
Roger Gray, General Manager
Review 8:50 10 min.


EXECUTIVE SESSION

Call to order: 9:00 p.m.

1. Pursuant to ORS 192.660(i) 2013 GM Performance Evaluation                                                             
Lena Kostopulos, Human Resources Manager                                
—       9:00 30 min.
2. Adjourn 9:30


CONSENT CALENDAR

February 4, 2014

MINUTES
1.a. January 7, 2014  Regular Session
1.b. January 7, 2014  Executive Session
RESOLUTIONS
2. Resolution No. 1401 - Board Appointments, Board Committees, Advisory Committees and Outside Liasons.  Contact Person is Roger Gray, 541-685-7000.
3. Resolution No. 1404 - Inventory Adjustment Regulatory Accounting.  Contact Person is Cathy Bloom, 541-685-7150.
CONTRACTS
4. Elcon and Associates, Inc. - for distribution engineering design services to assess, investigate and remediate electric facilities conflicts with the LTD West Eugene EMX Project.  $176,000 (Total $314,000), Engineering Services.  Contact Person is Mel Damewood, 541-685-7145.
5. Various Carriers - for telephony services to include Local Dial Tone, Integrated Services Digital Network and DSL Lines. $701,100 (for 3 years) Information Services.  Contact Person is Matt Sayre, 541-685-7721.
6. Various Contractors - for Aggregate Products, to include Delta Sand & Gravel, Eugene Sand & Gravel and Wildish Sand & Gravel for rock materials to be purchased on an as needed basis to replenish stock and for construction projects.  $750,000 (for up to 5 years) Water Operations.  Contact Person is Brad Taylor, 541-685-7385.
OTHER
7. Amended General Manager Employment Contract - Contact Person is Board President John Brown.  


CORRESPONDENCE ONLY

February 4, 2014

Greenpower Customer Survey Results
R&D Pilot Programs Quarterly Reporting Summary (Q4, 2013)
Thank You Letter from St. Vincent de Paul