01-07-14 Board Agenda


AGENDA
EUGENE WATER & ELECTRIC BOARD
EWEB BOARD ROOM
500 E FOURTH AVENUE

January 7, 2014

REGULAR  SESSION
Call to order: 5:30 p.m.

1. Agenda Check 5:30 5 min.
2. Items from Board Members Information 5:35 20 min.
3. Public Input
Public Input 5:55 20 min.
BOARD ACTION ITEMS
4. Approval of Consent Calendar  Action 6:25 5 min.
5. Items removed from Consent Calendar Action 6:30 5 min.
GENERAL BUSINESS ITEMS                                
6. 2014 Election of Officers
Board of Commissioners
Action 6:35 20 min.
7. 2014 Appointment of Commissioners to Board Liaison Assignments and Committees
Board of Commissioners
Action 6:55 25 min.
8. 2013 Water Emergency Planning Activities Summary
Brad Taylor, Water Operations Manager
Mel Damewood, Engineering Manager
Update 7:20 30 min.
9. Correspondence & Board Agendas
Roger Gray, General Manager
Review 7:50 10 min.


EXECUTIVE SESSION

Call to order: 8:15 p.m.

1. Pursuant to ORS 192.660 (2)(f)                               —                     8:15 75 min.
2. Adjourn 9:30

CONSENT CALENDAR
January 7, 2014

MINUTES
1.a. December 3, 2013  Regular Session
RATIFICATION OF BOARD CONSULTANTS FOR 2014
2. Ratification of Board Consultants for 2014
2.1 Independent Actuaries - Kenney Consulting
2.2 Independent Auditor and Certified Public Accountant - Moss Adams
2.3 Financial Advisor - Piper Jaffray (Seattle Northwest Securities Corp)
RATIFICATION OF RETAINED PROFESSIONALS FOR 2014
3. Retained Professionals and Attorneys for 2014
3.1 General Counsel - Eric DeFreest, Luvaas Cobb Law Office
3.2 Special Counsel and Power Risk Counsel - Cable Huston Benedict Haagensen & Lloyd
3.3 Special Counsel (BPA Rate Review) Murphy & Buchal LLP
3.4 Human Resources Counsel - Harrang, Long, Gary and Rudnick
3.5 Bond Counsel - Mersereau and Shannon
RESOLUTIONS 
4. Resolution No. 1329 - February 2014 Water Rates (Revised January 2014).  Contact Person is Cathy Bloom, 541-685-7150
5. Resolution No. 1402 - Smith Creek Hydro Project Surplus Property Declaration.  Contact Person is Dave Churchman, 541-685-7598 
CONTRACTS
6. US Bank - for Trustee and Custodial Services to administer and manage debt service funds and accounts, and provide for safekeeping of securities.  $300,000 (for 5 years), Financial Services.  Contact Person is Cathy Bloom, 541-685-7150
7. West Yost Associates - for consulting services for the 2014 Water Master Plan Update.  $410,000.  Engineering.  Contact Person is Mel Damewood, 541-685-7145.
BUDGET AMENDMENT
8. Budget Amendment #1 - Steam Building Decommissioning.  Contact Person is Steve Newcomb, 541-685-7391
OTHER
9. Proposed Revision to Board Policy EL1, Financial Controls.  Contact Person is Cathy Bloom, 541-685-7150


CORRESPONDENCE ONLY

January 7, 2014

EMS Limited Income Conservation, Rental Weatherization and Other Support Initiatives
Eugene Education Foundation Thank You Letter
Quarterly Contract Report for October 1 - December 31, 2013
Stormwater and Wastewater Charges